For information on COVID-19 visit our site HERE. County Offices are currently by appointment only please visit our COVID-19 page for more information. *Clay County Board of County Commissioners will allow limited access to the County buildings, offices and facilities, while operating on an appointment only schedule. Clay County switchboard is available Monday-Friday from 8 a.m. till 4:30 p.m. at 904-284-6300.*
It is the mission of the Finance Department to assist all county purchasing agents in following appropriate purchasing policies and laws as well as obtaining the best pricing for goods and services.
Public Service Tax
The Clay County Charter provides that the County Manager shall be auditor, recorder and custodian of all county funds. The Finance Department of the Board of County Commissioners fulfills this role by safeguarding all assets of Clay County. In carrying out these responsibilities, the Finance Department performs the following functions:
Pre-audit all requests for disbursement of county funds to ensure all expenditures are legal, budgeted, and in compliance with county policies and procedures.
Pre-audit, process, disburse and report payroll for all Board of County Commissioner's employees. Ensure compliance with all current tax and payroll regulations. Prepare and report all taxes and deductions to proper agencies.
Develop, maintain, and ensure compliance with a comprehensive investment policy.
Cash Receipt/Banking:Relationships/Cash Handling
Review, pre-audit and properly track all revenues of the County, including taxes, charges for services, fines and forfeitures, and other sources. Promote and maintain a fiscally sound financial relationship with a local banking institution based on a competitive bid process. Electronically monitor daily cash balances to ensure sufficient balances for anticipated disbursements, and invest excess to optimize interest income.
Record, report and conduct annual inventory of all county fixed assets. Ensure compliance with applicable rules, regulations and policies in the purchase, transfer and disposal of all county fixed assets.
Assist and coordinate financial service professionals in the issuance of long-term debt. Arrange financing for short-term borrowing.
Financial Management Assistance:
Assist departments of the Board of County Commissioners with financially related management decisions.
Financial Statements and Reports:
Prepare and maintain the County's financial statements in accordance with guidelines established by the Governmental Accounting Standards Board, and other authoritative bodies.