The Capital Improvement Plan (CIP) is a short range plan of 5 years which identifies capital projects and equipment purchases, plans the scheduling of such purchases and identifies the options for financing the plan. The plan provides a link for the coordination of the County’s comprehensive and strategic plans and the entity’s annual budget.
The County’s Capital Improvement Elements, as required to meet parts of the County’s comprehensive plan, are included as a subset of the CIP.
The Capital Improvement Projects Fund (Fund 305) is set up to account for revenues and expenditures related to the Capital Improvement Plan. The Capital Projects Fund is the budget requirement under Ch.129, Florida Statutes and represents the anticipated revenues and expenditures for the current year portion of the Capital Improvement Plan. The major source of revenue for this fund is the Infrastructure Sales Surtax levied in accordance with Ch.212.055, Florida Statutes.
The County Manager has a duty, under the Clay County Administrative Code for preparing and submitting, to the Board of County Commissioners, a capital budget and capital plan.
The purpose of the Capital Improvement Projects fund and Capital Improvement Plan is to meet the Administrative Code requirements, as well as provide for sound planning of the County’s future capital needs.
The Capital Improvement Plan shall be financially feasible. Available estimated revenues shall be adequate to support anticipated expenditures.
Process for Capital Improvement Plan: Applications for changes to the Capital Improvement Plan shall be made at the request of County Staff. The request shall be reviewed by the County Manager, and if accepted, presented to the Board’s Finance Committee for a recommendation to the full Board. Should the Board deem it necessary to make changes to the Plan, a formal directive will be given to the County Manager.
Changes to the Plan shall be by resolution, however changes to Capital Improvement Element portion of the Comprehensive Plan shall be by ordinance, properly advertised.
Capital Improvement Element projects shall be separately identified as such. Adjustments to the budget of the Capital Projects Fund shall be made at the same time as changes to the Capital Improvement Plan, if the change affects the current budget.
Any project allowed under Ch.212.055, Fl. Statutes is eligible for funding in the Plan. A statement from the County Attorney’s Office shall be attached to the purchase requisition, before a purchase order is issued on CIP projects, affirming to the eligibility of such purchase requested, with Ch.212.055, Fl. Statutes.
Even though projects associated with revenues sources other than the infrastructure sales surtax are included in the plan, all projects must meet the requirements of Ch. 212.055, Fl. Statutes. These projects, although included in the CIP, might require the accounting and budgeting to be done in a separate fund. Such projects would include those associated with a bond issue or major grant award. Each project shall be identified with a revenue source.