Clay County Purchasing Department

"The mission of the Purchasing Division is to provide for fair and equitable treatment of all persons involved in public purchasing by the County, to maximize the purchasing value of public funds in procurement, and to provide safeguards for maintaining a procurement system of quality and integrity."

Doing Business with Clay County

The Clay County Board of Public Instruction, and those other duly elected officials within Clay County, are independent of the Clay County Board of Commissioners, but may participate in various procurement activities with the County.

The various municipalities within the County have their own purchasing departments, or system of procurement. However, all of those municipalities have the opportunity and authority to make purchases from the County’s contracts.

Purpose: The mission and purpose of the Clay County Purchasing Division is to obtain those commodities and services required by the various agencies of Clay County, in the proper quantity, of the proper value, within the time required, and most importantly, at the best economic value for the taxpayers of Clay County.

Purchasing Procedures: Specific requirements and procedures have been established in the Clay County Purchasing Procedures manual linked through this site.

Methods of Procurement: The process of procurement is initiated by a request from an agency of the County for a specific commodity and/or service. The following Quick Reference Guide sets forth the general guidelines and requirements which govern the procurement process.

Contracts for the purchase of any commodities or services may only be signed by the Chairman of the County Commission and the County Manager as may be applicable.

Cooperative Purchases: The County may purchase from established State of Florida contracts, Public Auctions, other political and municipal entities, and other cooperative purchasing contracts without the requirement to solicit quotations, bids, or proposals, provided that the entity has met the guidelines laid down in the Clay County Purchasing Manual.

Vendor visits to the Purchasing Division are encouraged as learning opportunities for both parties.  Appointments should be made with the appropriate staff member, however, we shall always try to accommodate unscheduled visits.

Consumer's Certificate of Tax Exemption

Clay County is exempt from the payment of sales and use tax on the purchase or lease of tangible personal property.

Request for Taxpayer Identification Number and Certification (W-9)  

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