The Board of County Commissioners of Clay County, Florida, met in Regular Session in the Commission Meeting Room, County Administration Building, on the above-stated date. Chairman Lancaster called the meeting to order at 2:07 P.M.

The INVOCATION was led by Commissioner Wilson.

The PLEDGE OF ALLEGIANCE was led by Commissioner Lassiter.

The following were present: Commissioners Larry R. Lancaster, Chairman, George A. Bush, Vice-Chairman, Glenn R. Lassiter, Patrick D. McGovern, and Dale S. Wilson; County Attorney Mark Scruby; County Manager Robert Wilson; and Finance Director, Don Moore, representing the Clerk of Court.

After discussion, Commissioner Wilson moved, seconded by Commissioner Lassiter, and carried 5-0, to approve the minutes of the Regular Board meeting of March 23, 1999, with the following changes:

After discussion, Commissioner McGovern moved, seconded by Commissioner Wilson, and carried 5-0, to approve the payment of Warrant Numbers 158546 through 159115, totaling $4,764,268.92.

1. Eagle Scout Daniel E. Rodabaugh

Chairman Lassiter recognized Daniel E. Rodabuagh and his family.

After discussion, Commissioner Wilson moved, seconded by Commissioner Lassiter, and carried 5-0, to adopt a Resolution congratulating and commending Daniel E. Rodabaugh for reaching the rank of Eagle Scout.

2. Betty Spencer

This Item was delayed for the arrival of Ms. Spencer. See NEW BUSINESS, Item Number 3.

3. Earth Day

Chairman Lancaster recognized Tania Jolley, Solid Waste Department, and Muriel Turner, Extension Director.

After discussion Commissioner McGovern moved, seconded by Commissioner Wilson, and carried 5-0, to adopt a Resolution proclaiming April 24, 1999, to be Earth Day Celebration Day in Clay County and urged all citizens to recognize the importance of this commitment to protect our home, Earth.

4. Library Volunteer Recognition Week

Arnold Weeks, Library Director, thanked all of the friends and volunteers at the Libraries.

After discussion, Commissioner Wilson moved, seconded by Commissioner Lassiter, and carried 5-0, to adopt a Resolution proclaiming April 11 - 17, 1999, which is National Library Week, is also Library Volunteer Recognition Week in Clay County and commended all Library friends and volunteers for their sincere and caring commitment to help improve the quality of life for Clay County citizens through their work with the Clay County Public Library System.

5. Victims' Rights Week

Representatives from Quigley House and the Department of Children and Families were recognized.

After discussion, Commissioner Lassiter moved, seconded by Commissioner Wilson, and carried 5-0, to adopt a Resolution proclaiming April 25, 1999, through May 1, 1999, as Victim's Rights Week and reaffirmed a commitment to respect and enforce victim's rights and address their needs during 1999 Clay County Crime Victim's Rights Week and throughout the year.

6. Bike Trail

In honor of the 200^th anniversary of the founding of the Library of Congress, Library Director Arnold Weeks recognized the winners of the Amateur Adult and Amateur Youth photo contests. The topic of the contest was "Beyond Words, Celebrating America's Libraries."

County Manager Wilson presented artwork from S. Bryan Jennings School. Contributing Artists were: Heather Casey, Amanda Strandberg, Michael Johns, Jessica Elleseg, Mark Baylor, Megan Veal, Melanie Harding, J. R. Somera, Josh Simpson Dwayne Newton, Adam Eiswerth, Lanard Tisdale, Tosha White, Andrew Fraser, and Brittany Napper.

After discussion, Commissioner Lassiter moved, seconded by Commissioner McGovern, and carried 5-0, to approve the balance of the Consent Agenda, with the exception of Item Numbers 2, 12, 13, 14, 15, 16, 17, 18, 19, and 20, which were pulled for discussion, and Item Numbers 6, 7, and 9, which were pulled with no action taken.

BUDGET

1. Approval of unanticipated revenue from Local Mitigation Strategy Grant
2. Pulled for discussion by Commissioner Bush. (Approval of budget transfers)

ENGINEERING

3. Approval of Final Plat for recording – Country Club of Orange Park Unit Seven
4. Approval of Final Plat for recording – Hickory Glen
5. Approval of Final Plat for recording – Woodlands
6. Pulled by County Manager Wilson. (Approval of Final Plat for recording – Fairway Village)
7. Pulled by County Manager Wilson. (Approval of Final Plat for recording – Thornhill)
8. Approval of Release of Maintenance Bond – Harbor Island Unit One-C
9. Pulled by County Manager Wilson. (Acceptance of Streets and Drainage – Olde Sutton Oaks)

PARKS & RECREATION

10. Approval of "Grant by Clay County to Clay Electric Cooperative, Inc., of Privilege to Use Certain County Owned Real Property and Easement" for Twin Lakes Park
11. Approval of "Grant by Clay County to Clay Electric Cooperative, Inc., of Privilege to Use Certain County Owned Real Property and Easement" for Black Creek Park

SHIP

12. Pulled for discussion by Commissioner Bush. (Approval to post Notice of Intent and Award Bid #98/99-13; Project 38-A and Contract in the amount of $8,985.00, to Christian Oakes Building Contractor, immediately following the 72 hour posting period, provided no protest is filed)
13. Pulled for discussion by Commissioner Bush. (Approval to post Notice of Intent and Award Bid #98/99-13; Project 38-B and Contract in the amount of $7,645.00, to Christian Oakes Building Contractor, immediately following the 72 hour posting period, provided no protest is filed)
14. Pulled for discussion by Commissioner Bush. (Approval to post Notice of Intent and Award Bid #98/99-13; Project 38-C and Contract in the amount of $10,784.00, to Christian Oakes Building Contractor, immediately following the 72 hour posting period, provided no protest is filed)
15. Pulled for discussion by Commissioner Bush. (Approval to post Notice of Intent and Award Bid #98/99-13; Project 38-D and Contract in the amount of $7,125.00, to Gruentzel Construction, immediately following the 72 hour posting period, provided no protest is filed)
16. Pulled for discussion by Commissioner Bush. (Approval to post Notice of Intent and Award Bid #98/99-13; Project 38-E and Contract in the amount of $10,600.00, to Gruentzel Construction, immediately following the 72 hour posting period, provided no protest is filed)
17. Pulled for discussion by Commissioner Bush. (Approval to post Notice of Intent and Award Bid #98/99-24; Project 39-C and Contract in the amount of $2,155.00, to GC Enterprise Construction, immediately following the 72 hour posting period, provided no protest is filed)

COMMITTEE REPORTS

18. Pulled for discussion by Commissioner Bush. (Budget, Finance and Personnel Committee Report of March 25, 1999) (See Addendum #1.)
19. Pulled for discussion by Commissioner McGovern. (Tourist Development Council Report of March 24, 1999) (See Addendum #2.)
20. Pulled for discussion by County Attorney Scruby. (Telecommunications Committee Report of April 12, 1999) (See Addendum #3.)

After discussion, Commissioner Wilson moved, seconded by Commissioner McGovern, and carried 5-0, to approve the Clerk's Business as submitted.

1. Bid Opening Tabulations

98/99-21 Construction of Restroom @ Black Creek Park Bicycle Staging Area

98/99-22 Construction of Four (4) Public Water Supply Wells @ Twin Lakes Park

98/99-24 Project #39

2. Documents Submitted for the Record – None
3. Other

1. The County property from the Planning Department listed below is to be junked and/or destroyed.

ZC-363 Merlin Machine VX002739 $1395 Poor 9/90

b. The County property from Public Works listed below is to be junked and/or destroyed.

RB-1499 Walkie-Talkie 402AUU9497 $936.50 Broken 4/95

3. The County property from the Property Appraiser listed below has some cash value and it is requested that it be stored as surplus property, subject to transfer, public auction or donated to the Florida Sheriff's Youth Ranches.

PA-226 IBM Terminal EU008 $1165 Obsolete 8/88

CC-500 Modem-Zoom 188Z3bx6049 $ 800 Functional-Surplus 9/23/92

CC-COM 342 Panasonic Laser ACJ5Z6KXP4430 $ 650 Fair 4/01/92

1. Documents filed for the Record in Finance Department

1. Clay County Development Authority minutes of the February 10, 1999, regular board meeting, financial statements dated January 31, 1999, and the check register for March 1999

1. Approval of Payments

1. Approval of payments to vendors as per check register dated April 13, 1999
2. Payment to First American Title for First Union Participation Loan for Kenneth & Jennifer Scott, in the amount of $13,500.00, from the SHIP Program Fund
3. Payment to American First Coast title for First Union Participation Loan for Harry D. Smith, in the amount of $8,660.85, from the SHIP Program Fund
4. Payment to Security Title for First Union Participation Loan for Donavan & Robin Brown, in the amount of $13,404.30, from the SHIP Program Fund
5. Payment to Security Title for First Union Participation Loan for Dwight & Monique Johnson, in the amount of $13,486.80, from the SHIP Program Fund
6. Payment to Thomas Santoro Trust Account for First Union Participation Loan for Stanley Szamiel & Jacqueline Cracchiolo, in the amount of $11,250.00, from the SHIP Program Fund
7. Payment to Realty Title Services for down payment and closing costs for Donna F. Jordan, in the amount of $5,000.00 from the SHIP Program Fund
8. Payment to Alan B. Almand Trust Account for down payment and closing costs for Donna F. Jordan, in the amount of $5,000, from the SHIP Program Fund
9. Payment to William Hamilton trust Account for down payment and closing costs for Louis J. & Adrienne L. Blum, in the amount of $5,000.00, from the SHIP Program Fund.
10. Payment to Collins Title & Abstract Co. for down payment and closing costs for Kila Jenkins, in the amount of $5,000, from the SHIP Program Fund
11. Payment to Security Title for down payment and closing costs for Michael & Rebecca Poole, in the amount of $5,000.00, from the SHIP Program Fund
12. Payment to First American Title for down payment and closing costs for Robert & Suzanne Lee, in the amount of $5,000.00, from the SHIP Program Fund
13. Payment to Associated Land Title for down payment and closing costs for Clay County Behavioral Health Center, in the amount of $31,500.00, from the SHIP Program Fund, C/N 98/99-88
14. Final payment to Geiger Construction for SHIP "Rehab" Project 37D for Kathleen K. Smith, in the contract amount of $12,650.00, invoice number 9906, from the SHIP Program Fund
15. Partial payment to Elkins Industrial Constructors, Inc. for the Jail Expansion Project-construction phase of jail, in the amount of $79,009.42, pay application #36, from the CIP Fund, C/N 94/95-177A
16. Payment to Clay County Enterprise Fund for disposal of material from the jail expansion site for the month of January 1999, in the amount of $1,164.14, from the CIP Fund
17. Partial payment to Milestone Co. of Jacksonville for Wells Road Phase I Improvements, Additive 1, in the amount of $15,329.04, invoice number 2, from the CIP Fund, C/N 97/98-90, 1^st Addendum
18. Partial payment to Milestone Co. of Jacksonville for Wells Road Phase II Improvements, in the amount of $56,521.00, invoice number 14, from the CIP Fund, C/N 97/98-90
19. Partial payment to Duval Asphalt Products, Inc. for C. R. 220 Resurfacing/Reclaiming Project including overruns less than 5% of contract, in the amount of $597,414.03, invoice number 3395, from the CIP Fund, C/N 98/99-50
20. Payment to Rogers, Towers, Bailey, Jones & Gay for legal services concerning John Keene Settlement Taxation, in the amount of $468.00, invoice number 204806, from the General Fund
21. Partial payment to Rogers, Towers, Bailey, Jones & Gay for legal services in reference to E. F. Johnson, in the amount of $6,355.70, invoice number 202566, from the General Fund, C/N 98/99-71
22. Payment to Clay County Registry of the Court for Case No. 99-11, Clay County v. Kevin J. Eck, per court order, in the amount of $7336.47, from the General Fund
23. Payment to Justin Designs for expenses not approved by the Board in advance per section 2-4.1, Clay County Code, in the amount of $90.00, invoice number 4926, from the General Fund
24. Payment to AAA Trophy Mart for expenses not approved by the Board in advance per section 2-4.1, Clay County Code, in the amount of $60.19, invoice number 20551, from the General Fund
25. Partial payments to Nassau County Board of County Commissioners for capital component of disposal fee at the Nassau County Landfill for the months of January and February 1999, in the amounts of $90,017.02 and $82,899.12, respectively, from the Environmental Service Fund, C/N 94/95-154
26. Payment to Southland Waste Systems for operation of transfer station for January 1999, in the amount of $241,044.14, from the Environmental Service Fund, C/N 94/95-155
27. Partial payment to Carl Post for 2^nd quarter services as film commissioner in the amount of $1,250.00, invoice number 99193, from the General Fund, C/N 98/99-11
28. Payments to L. J. Arnold Trust Account for purchase and sale agreements on right of ways for C. R. 220, contingent upon approval of agreements, in the amounts of $12,474.54, $44,676.74, $14,500.48, $14,420.35 and $5,716.10, from the CIP Fund, C/N 98/99-92 through 95

1. Other (Resolutions; Requests for Refunds; Financial Requests)

1. Clay County Clerk's Finance Department requests ratification of payroll dated March 19, 1999, check numbers 200882 – 201360, in the amount of $248,487.11 and payroll dated April 2, 1999, check numbers 201364 – 201840, in the amount of $244,937.66.
2. Clay County Clerk's Finance Department requests ratification of handwrites and electronic funds transfers (check numbers 158184 – 158190) from March 8, 1999 through March 23, 1999, in the amount of $244,942.93.
3. Clay County Clerk's Finance Department requests ratification of health insurance payments from March 16,1999, through April 1, 1999, check numbers 76712 – 77695, in the amount of $224,809.64.
4. Clay County Clerk's Finance Department requests authorization to refund certain individuals driveway/culvert permits as per attached memoranda.
5. Clay County Clerk's Finance Department requests authorization to refund certain individuals animal trap deposits, as per attached memorandum from the Animal Control Department.
6. Clay County Clerk's Finance Department requests authorization to refund certain individuals for Solid Waste Assessments, as per attached memorandum.
7. Clay County Clerk's Finance Department requests authorization to refund Jeremy Asher for overcharge of landfill fees, as per attached memorandum.
8. Clay County Clerk's Finance Department requests authorization to refund certain companies for bond money as per the attached memorandum and court orders.
9. Clay County Clerk's Finance Department requests authorization to refund certain companies for bond money as per the attached memorandum and court orders.
10. Clay County Clerk's Finance Department requests authorization to refund certain employee's life insurance due to reason stated on request from Risk Management.
11. Clay County Clerk's Finance Department requests authorization to refund certain employees health insurance due to reason stated on request from Risk Management.
12. Clay County Clerk's Finance Department requests authorization to refund certain employee's dental insurance due to reason stated on request from Risk Management.

1. Bob Roach, RE: Discussion on Revision of Land Development Code

Bob Roach, Planning Department, made presentation to the Board asking for a review and revision of all the land development regulations into one unified code through the use of proposed revision committees.

It was the CONSENSUS of the Board to designate the areas where the policies need to be cleaned up, have staff bring any recommendations to the Board, let the Board decide which direction will be taken, then ask for citizen input after the Board designates the area to be approached.

2. Susan Fraser, RE: Discussion of Foreman Circle Commercial Land Use

Planning Director Susan Fraser spoke to the Board about her meetings with the citizens of Foreman Circle, presenting possible solutions for their concerns about being zoned commercial.

After discussion, Commissioner Bush moved, seconded by Commissioner Wilson, and carried 5-0, to address the BA Zoning to allow residential homes back in the Foreman Circle Community and have staff bring the recommended amended verbiage for the Board to vote on in May 1999.

After discussion, Commissioner Wilson moved, seconded by Commissioner Lassiter, and carried 5-0, to DIRECT staff to prepare the Land Use Amendment for those designated locations in the Foreman Circle area, to change their designation on the Land Use Map from commercial to residential.

3. Tom Price, RE: Discussion of Re-application for CDBG

Tom Price made presentation to the Board asking the Board's wishes as to whether or not to reapply this year for the CDBG Grant money available.

After discussion, Commissioner McGovern moved, seconded by Commissioner Wilson, and carried 5-0, to authorize staff to solicit proposals for resubmission for a CDBG Grant.

4. Jack Brooker, RE: Discussion regarding installation of "Safe Boating Course" signs at County Boat Ramps

Chairman Lancaster RECESSED the Regular Board meeting at 4:01 P.M.; the Board RECONVENED at 4:32 P.M.

County Attorney Scruby made brief presentation to the Board.

Chairman Lancaster opened the public hearing; no comments were received; Chairman Lancaster closed the public hearing.

After discussion, Commissioner McGovern moved, seconded by Commissioner Wilson , and carried 5-0, to approve the adoption of the Amended Ordinance increasing the rate of the Tourist Development Tax from 2% to 3%.

Joe Hirsch, 1540 Indian Trail Road, Keystone Heights, Florida, appeared before the Board asking the Board for a change in the policy of investigating complaints from anonymous phone callers, stating that he is being harassed by repeated calls to Code Enforcement.

Durwood Smith, 3116 Moody Road, Orange Park, Florida, spoke regarding his negative experiences with anonymous phone complaints.

Chairman Lancaster DIRECTED the County Manager, through staff meetings, to address the issue of anonymous complaints and come back with an administrative recommendation for the Board to either continue or change current policy.

Betty Jordan, of Jordan and Associates, spoke representing Jan Hilton, who could not be present at the meeting. Ms. Jordan held a discussion regarding the Economic Development Grant application process.

Chairman Lancaster opened the public hearing; no comments were received; Chairman Lancaster closed the public hearing.

After discussion, Commissioner Wilson moved, seconded by Commissioner McGovern, and carried 5-0, to further the Grant and increase the amount to the total amount of $750,000.00.

Vernon Witherell appeared before the Board updating them on activities of the Historical Commission and asking for support for future trips. Mr. Witherall also read a letter thanking Diane Walker for all her help. Chairman Lancaster DIRECTED the County Manager to make the letter part of Diane's personnel file.

Carol Vallencourt, 3345 Shannondoah Drive West, Orange Park, the newly elected Chairman of the Task Force, spoke to the Board asking for two more appointees and also asking for support from the Board for an overnight trip to Georgia during the month of May.

After discussion, Commissioner McGovern moved, seconded by Commissioner Wilson, and carried 5-0, to authorize the travel for up to three participants from the Historical Commission funding.

After discussion, Commissioner McGovern moved, seconded by Commissioner Wilson, and carried 5-0, to nominate Dr. Steve Miller and a designee from the Historical Society to serve on the Archives Task Force.

Holly Schriefer, Planning Department, made presentation and answered questions from the Board.

Chairman Lancaster opened the public hearing.

Thomas Fortson, 7447 Fleming Island Road, Green Cove Springs, Florida, spoke against the interim standards and asked for more conservation measures and that the indiscriminate cutting of pine trees be stopped.

Chairman Lancaster closed the public hearing.

Commissioner McGovern recognized Wendell Davis of the Chamber of Commerce and asked for his comments regarding the Interim Development Standards. Mr. Davis urged the Commissioners to support these standards.

This Item was set for a second public hearing at 7:00 P.M., or as soon thereafter as can be heard, on April 27, 1999.

In his Status Report dated April 13, 1999, the County Manager presented the following items. (NOTE: Attachments are filed for the record in the Supplemental Minutes.)

1. BUDGET TRANSFERS – The following departmental budget transfers have been completed and are submitted for your information.
2. MID-YEAR REPORT FY 1998/99 – Summary reports detailing our Mid-Year status both in expenditures and in revenues.
3. CLAY SOIL AND WATER CONSERVATION DISTRICT REPORT – The minutes from the March 1999, meeting are attached for your information.
4. EMERGENCY PURCHASE – Request to pay Action Carpet in the amount of $8,435.00 for the emergency purchase of carpeting in the new finance office of the administration building. Funding Source: 305-75-562000

After discussion, Commissioner Wilson moved, seconded by Commissioner McGovern, and carried 4-0, with Commissioner Bush absent, to accept the recommendation of the County Manager to approve the emergency purchase of carpet for the remodeling of the future office space for the Finance Department.

5. ORANGE PARK COMMUNITY THEATRE – Acceptance of offer to purchase from Clay County, Orange Park Community Theatre at the accessed value of Forty Thousand Dollars ($40,000).

After discussion, Commissioner Wilson moved, seconded by Commissioner McGovern, and carried 4-0, with Commissioner Bush absent, to direct staff to prepare the appropriate paperwork to accomplish the sale of the Orange Park Community Theatre.

6. Burn Ban (Item not on the Agenda)

Jim Corbin, Public Safety Director, discussed the dry conditions and informed the Board that the Ban on burning has been put back in place and is expected to last for a while.

7. Certificates of Need (Item not on the Agenda)

Jim Corbin, Public Safety Director, discussed the need to extend the Certificates of Need.

After discussion, Commissioner McGovern moved, seconded by Commissioner Wilson, and carried 4-0, with Commissioner Bush absent, to extend the Certificates of Need until May 30, 1999.

8. Bid #98/99-20 – Construction of Four Public Water Supply Wells at Twin Lakes Park

1. Request for authorization to proceed with closing on Agreement/Contract #98/99-96 (Patricia Reid, f/k/a Patricia Gayle Wilson Nugent); Agreement/Contract #98/99-93 (Elfriede G. Little); Clay County Agreement/Contract #98/99-95 (James W. Newman and Sunny L. Newman); Agreement/Contract #98/99-92 (Sunny L. Newman); Agreement/Contract #98/99-94 (Harold Thompson, Jr., et al.) for purchase right of way along C. R. 220

Assistant County Attorney Fran Moss made presentation asking for approval to close on the above agreements.

After discussion, Commissioner Wilson moved, seconded by Commissioner McGovern, and carried 4-0, with Commissioner Bush absent, to authorize the closing on the agreements regarding the right-of-way acquisition on County Road 220, and implementation of the last paragraph of the County Attorney's request.

2. Presentation of Real Estate Purchase Agreement regarding the purchase of County Owned Real Property on Lee Drive in Middleburg by Larry D. Witte and Wanda S. Witte

1. Appointment of Grant E. Living to the Transit Committee
2. Re-appointments of Miachel Burns and Mike Aderhold to the Planning Commission
3. Re-appointment of James A. Smith to the Planning Commission

1. Discussion on anonymous phone calls for Animal Control and Code Enforcement

See 4:15 P.M. TIME CERTAIN.

2. Discussion regarding lifting of Solid Waste drive-in disposal fee during fire bans

After discussion, Commissioner McGovern moved, seconded by Commissioner Lassiter, and carried 4-0, with Commissioner Bush absent, to lift the Solid Waste drive-in disposal fee for yard trash only, during the Ban on Burning.

3. Betty Spencer

1. Marjorie Robertson, Green Cove Springs City Clerk, RE: Appointment of Vice Mayor James W. Loner to the Transit Committee
2. John Dillener, Penney Farms Town Manager, RE: Appointment of Orlando Tibbetts to the Transit Committee
3. John W. Bowles, Orange Park Town Manager, RE: Appointment of Mayor Earl Harrington to the Transit Committee

After discussion, Commissioner McGovern moved, seconded by Commissioner Wilson, and carried 4-0, with Commissioner Bush absent, to approve Item Numbers 1, 2, and 3.

4. Mike Morrison, West Jax Shrine Club Sultans, RE: Request for Temporary Closing of intersections for 6^th Annual Norm Ponsell Poker Run on May 15, 1999
5. Bob Kocak, Middleburg Jaycees, RE: Request for Temporary Closing of S. R. 21 in Middleburg for the 4^th of July Parade
6. J. R. Hanks, Jacksonville Chapter of H.O.G., RE: Request for Temporary Closing of intersections for the Ham Jam Parade, May 15, 1999
7. Laurie Langley, Middleburg Elementary, RE: Request for Temporary Closing of S. R. 21 North, from Everett Avenue to Palmetto Street, for the "Just Say No" Walk against Drugs, May 7, 1999

After discussion, Commissioner McGovern, seconded by Commissioner Wilson, and carried 4-0, with Commissioner Bush absent, to approve Item Numbers 4, 5, 6, and 7.

8. Michael J. Elliott, Assistant Superintendent of Support Services, RE: Elementary School "Q" siting in the vicinity of C. R. 209 and C. R. 220

After discussion, Commissioner Wilson moved, seconded by Commissioner McGovern, and carried 4-0, with Commissioner Bush absent, to authorize the County Manager to inquire of Buckholtz Traffic Engineers about the cost of doing a traffic study of the area and bring back a recommendation to the April 27, 1999, Board meeting.

9. David L. Owens, Clay County Superintendent of Schools, RE: Interlocal Agreement on Hurricane Shelters

Jim Corbin, Public Safety Director, spoke to the Board asking for time to try to work out a compromise on this issue.

Chairman Lancaster DIRECTED Mr. Corbin to take Commissioner Wilson with him back to the School Board and try to find some workable compromises at the staff level and bring a recommendation back to the Board at the next meeting.

LETTERS/RECORD

10. Batt & Caplan, P.A., RE: Independent Auditors' Report for the CCAR Services, Inc.
11. Walt Gossett, Nassau County Coordinator, RE: Interlocal Agreement between Nassau County and Clay County for the disposal of Solid Waste
12. Earl H. Harrington, Orange Park Mayor, RE: Transit Greenway Concept for Clay County
13. Michael B. Weinstein, Jacksonville Economic Development Commission, RE: Transfer of 641 acre portion of the Naval Air Station Cecil Field base property

Durwood Smith, 3116 Moody Road, Orange Park, Florida, gave the Board an update on Moody Road.

1. Commissioner Lassiter commented on the letter (Item Number 13, LETTERS/RECORD) from Michael Weinstein of the Jacksonville Economic Development Commission, as to the status of the transfer of 641 acres of the Naval Air Station cecil Field.

Chairman Lancaster adjourned the meeting at 7:45 P.M.

BUDGET, FINANCE AND PERSONNEL COMMITTEE REPORT

MARCH 25, 1999

The Budget, Finance and Personnel Committee met on Thursday, March 25, 1999 at 3:30 p.m. in BCC Conference Room B. Those in attendance are listed on the attached sign-in sheet. The Committee was chaired by Commissioner Pat McGovern in the absence of the Chairman and Vice Chairman. After review and discussion, the committee recommended the following:

1. Pulled approval of the removal of disposal charges to Robert L. Rock, Jr. in the amount of $11.40 for waste disposal at Rosemary Hill Solid Waste Management Facility. Funding Source: 401-34-343401
2. Recommended approval to Post Notice of Intent and to Award the portion of Bid #98/99-16, Metal Pipe & Guard Rail, dealing with .05 BCC Coated Steel Pipe and Mitered End Sections to the apparent best bidder, Metal Culverts, Inc. immediately following the 72 hour posting period, provided no protests have been filed. Funding Source: 101-3701-553000
3. Recommended approval to Post Notice of Intent and to Award the portion of Bid #98/99-16, Metal Pipe & Guard Rail, dealing with Aluminized Steel Pipe Type 2; A-2000 PVC Plastic Pipe; and Guard Rail and Fittings to the apparent best bidder, Contech Construction Products, Inc., immediately following the 72 hour posting period, provided no protests have been filed. Funding Source: 101-3701-553000
4. Recommended approval to Post Notice of Intent and to Award the portion of Bid #98/99-16, Metal Pipe & Guard Rail, dealing with Corrugated Polyethylene Pipe to the apparent best bidder, Advanced Drainage systems, Inc., immediately following the 72 hour posting period, provided no protests have been filed. Funding Source: 101-3701-553000
5. Recommended approval to Post Notice of Intent and to Award the portion of Bid #98/99-16, Metal Pipe & Guard Rail, dealing with Geotextiles and Erosion Control Products to the apparent best bidder, Southern Culvert, immediately following the 72 hour posting period, provided no protests have been filed. Funding Source: 101-3701-553000
6. Recommended approval to waive the purchasing policy and purchase under Florida Association of Counties and the Florida Sheriffs Association one (1) Ford E 350 Utility Cargo Van, with options as listed for the amount of $25,185.00, for use by Clay County Maintenance Department. Florida Sheriffs Association bid Award Announcement (98/06-0914), Fin Code (QE065) for Ford Motor Corporation. Specification #19. Funding Source: 001-1202-564100

Budget, Finance and Personnel Committee

March 25, 1999

Page 2

7. Recommended approval to Post Notice of Intent and to Award Bid #98/99-15, for Concrete Ditch & Slope Paving, to lowest bidder, Jeff's Excavating, Inc., immediately following the 72 hour posting period, provided no protests have been filed. Funding Source: 101-3701-553000
8. Recommended approval to Post notice of Intent and to Award Bid #98/99-14, Sod, dealing with In-place Sod and Hydro and In-Place Hay Mulching to the apparent best bidder, The Ganwood Company, immediately following the 72 hour posting period, provided no protests have been filed; and to award that portion of Bid #98/99-14, Sod, dealing with Palletized Sod to the apparent best bidder, Hagan Ace Hardware of Landing, Inc., immediately following the 72 hour posting period, provided no protests have been filed; and to award that portion of Bid #98/99-14, Sod, dealing with Hay Mulch to the apparent lowest bidder Loyd Mosley, immediately following the 72 hour posting period, provided no protests have been filed. Funding Source: 101-3701-553000
9. Recommended approval to renew maintenance agreement with Shell Office Systems for Canon PC-P70 Reader Printer, in the amount of $280.00, for one year for the Building Department. This is the same cost as last year. Funding Source: 131-1801-546100
10. Recommended approval to ask Planning Department to include the following changes in the next Plan Amendment: (a) Extend funding of C.R. 220 from 224 to 209 into FY 04/05 (completion would still begin in 2000/01), (b) Study the alternatives to removing CIP funding of solid waste.
11. Recommended approval to Post Notice of Intent and to Award Bid #98/99-20, "Sale of Clay County Owned Real Property on Lee Road", to the high bidder Larry & Wanda Witte, in the amount of $30,300.00, immediately following the 72 hour posting period, provided no protests have been filed, and further that the County Attorney present the contract at the April 13 BCC meeting under his business. Funds received from the sale of this property be directed to the Parks and Recreation Department's CIP account #305-68-563000, Boat Ramp Improvements, Non-Mandatory, to be used for improvements at the Knight's Boat Ramp property. The money will be deposited this fiscal year into the 305 fund and appropriated to the referenced account as an expenditure in next year's budget.
12. Recommended approval of 1^st Amendment to Cooperator Agreement #97/98-120 with Florida Game and Fresh Water Fish Commission to provide for the expansion of the boat ramp at Knight's property from 2 lanes to 3 lanes. No funding source required. Florida Game and Fresh Water Fish Commission will be paying for improvements.

Budget, Finance and Personnel Committee

March 25, 1999

Page 3

13. Recommended approval to waive the purchasing policy and purchase under State of Florida Contract, One (1) Heavy-duty Rotary Mower, Pull-Type 72", Model: 406-03, Make: Bush Hog with options as listed for $4,448.00. State Contract No. 765-900-99-1, Commodity No. 765-640-110. Funding Source: 305-57-564100
14. Recommended approval of agreement with Syn-Tech Systems, Inc., for maintenance of Public Works Department Fuel Management System, in the amount of $2,375.00 for a term commencing 4/1/99 through 9/30/2000. Funding Source: 101-3706-552000
15. Recommended approval to waive the bid policy as it may apply, and award bid to Frank M. Walrath, Architect, in the amount of $6,800, to provide architectural information relevant to retrofitting Clay High School. Funding Source: 119-2111-56300
16. Pulled discussion regarding determination of contract for the EAR.
17. Recommended converting the Clerk's office to a budget officer effective October 1, 1999. Clerk Jett advised that, based on the Grand Jury's recommendation, the Clerk's Office will be converting to a budget office effective October 1, 1999. He further advised that in 2004 the State will adjust fees and mandate that all Clerk's Offices be fee officers. A history of the revenue side of the Clerk's budget will be provided to the Budget Director for preparation of revenue projections for the 1999/2000 budget. Finance Director Don Moore advised that some up front money may be needed in October to operate the office for the first two months of the new fiscal year as there will be no carry forward money available to use.
18. Clerk Jett presented the reutilization plan of the Courthouse to be done when the Finance Department is relocated. It will be done in two phases using either inmate labor or it will be bid out. After discussion, the Committee recommended approval to (a) adopt the reutilization plan; (b) waive the purchasing policy; and (c) accept engagement letter from Bhide and Hall for architectural services in an amount not to exceed $2,500. Funding Source: 305-75-562000
19. Recommended approval of sole source purchase of Bad Debt Collection software in the amount of $3,000 from EMS Consultants, Ltd. (current provider of ambulance billing software). This will enable Finance to electronically transfer the accounts turned over to the collection agency as well as track activity of accounts turned over to the collection agency. Funding Source: 001-0202-552700

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March 25, 1999

Page 4

20. Recommended approval to solicit requests for qualification to perform Land Planning Services for the Lake Asbury Master Plan. Funding Source: 001-0101-534000.
21. Recommended approval of First Amendment to Initial Roll-Off Container Service Agreement with Southland Waste Systems for an increase in rates.

There being no further business, the meeting adjourned.

TOURIST DEVELOPMENT COUNCIL MINUTES

March 24, 1999

3:30 P.M.

The Clay County Tourist Development Council met on Wednesday, March 24, 1999, at 3:30 p.m., in the Town of Orange Park Meeting Room. Those in attendance are listed on the attached sign-in sheet. After discussion the Committee made the following recommendations.

1. Ms. Joan Post representative for the Cattlemen's Association, appeared before the Committee requesting funds to advertise. This event is to be held May 14 and 15^th. Based upon this discussion, the Committee recommended $3,000 for this event.
2. Mr. Karl Burghart representative for the USS Pittsburgh CA72 Association, appeared before the Committee requesting funds to advertise for their 22^nd annual reunion. This event is a four-day event with the participants staying at the Best Western Hotel and touring surrounding facilities. Based upon this discussion, the Committee recommended $440.00 for mailing out fliers.
3. Commissioner Pat McGovern asked the Committee for suggestions to improve the Application for TDC Funds. The following is a list of suggestions presented by the Committee: (1) Cap for certain events (2) Document room nights (3) For profit events must furnish list of charitable contributions. Commissioner McGovern will furnish a draft copy to send to all members.
4. Item not on agenda: Dr. Mary Zellner and Mrs. Mary Sharp from the Historical Society appeared before the Committee asking for advertising monies for the Memorial Day Celebration held at the City Park in GCS. Based upon this discussion, the Committee recommended $500.00.

There being no further business, the meeting was adjourned at 4:45 p.m.

The Telecommunications Committee met on Monday, April 12, 1999, at 9:00 a.m., in CRB, Fourth floor, County Administration Building. Those in attendance are listed on the attached sign-in log. The meeting was called to order at 9:15 a.m.

County Attorney Mark Scruby recounted that on March 3, 1999, the Committee had convened to consider a draft of an agreement that had been negotiated between representatives of E. F. Johnson Company (EFJ) and County staff for an 800 MHz public safety trunked radio simulcast communications system (the Draft Simulcast Agreement). As explained by Mr. Scruby, a copy of the Draft Simulcast Agreement was attached to the minutes of the Committee's March 3 meeting. He recounted that concerns regarding limitations on the extent of coverage proposed by EFJ had prompted the Committee to recommend that the draft agreement be disapproved, and that EFJ be informed that coverage would have to be improved in five specified population centers of the County. At its March 9 meeting, the Board of County commissioners approved the Committee's recommendation, and Mr. Scruby advised that EFJ was notified regarding the Committee's coverage requirements.

Mr. Scruby advised further that EFJ thereafter submitted proposed revisions to the draft Simulcast Agreement, which revisions he summarized and explained in his memorandum addressed to the Committee dated April 9, 1999. A copy of Mr. Scruby's memorandum (the County Attorney's Report) is attached hereto, as are copies of the attachments thereto. As explained by Mr. Scruby, the attachments to the County Attorney's Report did not include the entire Draft Simulcast Agreement because of its bulk; rather, the attachments contained only those pages of the Draft Simulcast Agreement that EFJ proposed to revise in response to the Committee's March 3 recommendations. These revision documents (the Revision Documents) affected only the Statement of Work attached to the Draft Simulcast Agreement as Exhibit I, the Acceptance Test Plan attached to the Draft Simulcast Agreement as Exhibit VII, and the coverage maps attached to the Draft Simulcast Agreement as Exhibit V. Mr. Scruby informed the Committee that following its submittal of the Revision Documents, EFJ representatives had advised that the following sentence appearing in the portion of the Revision Documents providing for modifications to Section 2 of the Statement of Work would be deleted:

Telecommunications Committee

April 12, 1999

Page 2 of 3

In place of this deleted sentence, the following sentence would be inserted:

In these minutes, the Draft Simulcast Agreement attached to the minutes of the Committee's March 3, 1999, meeting, as revised in accordance with the EFJ proposals attached to the County Attorney's Report, together with the further revision to the Statement of Work providing for in-building portable coverage in the Kingsley Lake area set for the above, together with the revised performance and payment bond form (Exhibit 4 to the Draft Simulcast Agreement) attached to the County Attorney's Report, will be referred to as the Revised Draft Simulcast Agreement.

George W. Weimer, P.E., of Trott Communications group, Inc. (Trott), the County's consultant, advised the Committee of his satisfaction that the Revised Draft Simulcast Agreement would accomplish the County's objectives. In response to the Chairman's inquiry, Orange Park Chief of Police John Nelson and Green Cove Springs Chief of Police Gail Russell both advised of their satisfaction with the revised coverage maps. Sheriff Scott Lancaster and Public Safety Director James Corbin expressed their satisfaction with the Revised Draft Simulcast Agreement.

Mr. Scruby presented a proposed Third Supplemental Agreement to Professional Services Agreement between the County and Trott. The proposed Third Supplemental Agreement would authorize Trott to provide consulting services to the County during the performance of the Revised Draft Simulcast Agreement at a fee not to exceed $62,420.00, with reimbursable expenses not to exceed $17,600.00, for a total of not to exceed $80,020.00. Under the terms of the Revised draft Simulcast Agreement, EFJ would reimburse the County for the County's fees and expenses incurred with Trott under the proposed Third Supplemental Agreement not to exceed $80,000.00. Mr. Scruby also presented a proposed Second Amendment to Second Supplemental Agreement to Professional Services Agreement . As explained by Mr. Scruby, the existing Second Supplemental Agreement between the County and Trott sets forth the arrangement under which Trott has provided consulting services to the County's staff during the long process of negotiating the Revised Draft Simulcast Agreement. The amounts of the fees and expenses authorized under the Second Supplemental Agreement, as previously increased under the First Amendment thereto, were established at $32,000.00 and $14,800.00, respectively. Because fees and expenses are expected to be exceeded in light of the long negotiations process, the Second Amendment would again increase the amounts of fees

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April 12, 1999

Page 3 of 3

and expenses authorized to be paid under the Second Supplemental Agreement, to $41,850.00 and $14,882.00, respectively. The fees and expenses payable by the County to Trott under the Second Supplemental Agreement, as increased pursuant to the Second Amendment thereto, are not covered by the reimbursement provisions of the Revised Draft Simulcast Agreement.

After further discussion, the Committee made the following RECOMMENDATIONS:

1. Approve the Revised Draft Simulcast Agreement between the County and EFJ;
2. Approve the proposed Third Supplemental Agreement to Professional Services Agreement between the County and Trott; and,
3. Approve the proposed Second Amendment to Second Supplemental Agreement to Professional Services Agreement between the County and Trott

The entire document comprising the Revised Draft Simulcast Agreement, including all exhibits to be attached thereto, will be presented to the Board at its April 13, 1999, meeting to be spread upon the minutes thereof and to be attached to the original of these minutes.

There being no further business, the Committee Chairman adjourned the meeting at approximately 10:00 a.m.